Job Description

Overview:

We are seeking an experienced and adaptable  HR Manager to independently manage the human resource needs of four small to medium-sized companies (Klein Financial Corporation, Klein Capital Solutions, Guttman Initiatives and Lifeguard Health Networks). This role requires a highly organized and strategic individual capable of balancing the HR responsibilities for multiple organizations. The HR Manager will play a critical role in shaping workplace cultures, managing compliance, and driving HR initiatives across diverse industries.

Responsibilities may include, but are not limited to:

Strategic HR Leadership :

• Develop and implement HR strategies tailored to each company’s goals and culture.
• Act as a trusted advisor to leadership teams across all organizations.
• Provide strategic insights on workforce planning and organizational development.

Recruitment and Onboarding :

• Manage full-cycle recruitment for all companies, including job postings, candidate screening, and onboarding.
• Collaborate with hiring managers to define staffing needs and recruitment strategies.

Employee Offboarding Process

• Manage and execute the employee offboarding process, ensuring a smooth and compliant transition for departing employees.
• Prepare comprehensive exit packages for departing employees, ensuring all necessary documentation is accurate and complete.
• Process final paperwork, including resignation letters, termination agreements, and benefit cessation notices.
• Conduct exit interviews
• Coordinate with payroll to ensure timely and accurate issuance of final paychecks, including unused PTO or accrued benefits, in accordance with applicable laws.
• Oversee the return of company property, including equipment, ID badges, keys, and access cards, and ensure proper revocation of system and account access.

Compliance and Policy Development :

• Ensure all HR practices comply with federal, state, and local labor laws.
• Create, update, and enforce HR policies for each organization.
• Conduct periodic audits to ensure adherence to employment standards and practices.
• Provide updated and required employment posters for all offices, including for remote staff

HR Business Partner to Executive Teams

• Act as a strategic partner to the executive team, providing HR expertise and support to align workforce planning and talent management with organizational goals.
• Collaborate with executives to develop and update job descriptions that accurately reflect roles, responsibilities, and business needs.
• Facilitate and support the performance review process for leadership and management roles, including providing templates, guidelines, and recommendations for evaluation criteria.
• Partner with executives to address and resolve complex employee issues while ensuring compliance with labor laws and company policies.

Employer Representation for Disputes and Legal Matters

• Represent the company in Employment Development Department (EDD) hearings, unemployment claims, and other labor-related disputes.
• Prepare and submit required documentation, evidence, and responses to support the company’s position in legal and administrative proceedings.
• Collaborate with the HR attorney to ensure compliance with labor laws and develop strategies for resolving disputes effectively and in the company’s best interest.
• Act as a liaison between the company and external legal counsel, providing accurate and timely information to facilitate legal processes.
• Conduct internal investigations as necessary to gather facts related to disputes, complaints, or claims.
• Stay informed of employment law changes and provide proactive recommendations to mitigate potential legal risks.

Employee Relations :

• Serve as the primary point of contact for employees across all companies, addressing concerns and resolving conflicts.
• Foster positive workplace environments that promote engagement and retention.
• Conduct investigations and manage disciplinary actions when necessary.

Benefits and Compensation Management :

• Coordinate benefits administration, ensuring timely enrollment and communication for all employees.
• Develop and review competitive compensation packages in alignment with industry standards.
• Coordinate with accounting manager for employee notices re 401k, pension plan, health insurance, and other staff benefits as applicable.

Training and Development :

• Identify and address training needs across all companies.
• Design and implement professional development programs to support employee growth.
• Lead workshops and training sessions on compliance, leadership, and workplace skills.

Payroll Administration

• Manage and oversee all aspects of payroll processing to ensure accurate and timely payment of employee wages.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Process payroll deductions, including benefits, taxes, garnishments, and other withholdings.
• Address and resolve payroll discrepancies, employee inquiries, and system issues promptly and professionally.
• Collaborate with Finance teams to ensure alignment on employee data, benefits, and tax updates.
• Prepare and submit payroll-related reports.
• Continuously review payroll processes and systems.
• Stay up to date on labor laws, payroll regulations.

Vacation, Sick, PTO and Leave Management

• Monitor and maintain accurate records of employee paid time off (PTO), vacation, sick time, and floating holiday accruals and usage.
• Ensure compliance with company policies and applicable labor laws regarding leave entitlements and accrual processes.
• Collaborate with HR and payroll teams to ensure accurate and timely updates to leave balances and deductions.
• Address employee inquiries regarding leave policies, balances, and accrual calculations.

Review/Maintain Staff Time Reporting Records

• Review and maintain accurate staff time reporting records, ensuring compliance with company policies, labor laws, and payroll deadlines.
• Verify the accuracy and completeness of submitted timesheets, addressing discrepancies and resolving errors promptly.
• Ensure all time reporting data is accurately integrated into payroll processing systems.
• Maintain organized and up-to-date records of time reports for auditing, compliance, and reporting purposes.
• Provide training and support to employees and managers

Employee Records Management 

• Maintain comprehensive and organized employee files, ensuring accurate and up-to-date documentation of employment details, including hire dates, job descriptions, job titles, and compensation history.
• Track and record performance reviews, pay raises, bonus payments, completed training, and certifications.
• Document and securely store records of employee warnings, disciplinary actions, and other corrective measures in compliance with company policy and legal requirements.
• Ensure all employee files adhere to company confidentiality standards and are managed in compliance with applicable labor laws and regulations and regularly audit employee records to ensure accuracy.

HR Reporting and Metrics :

• Maintain accurate records and generate reports on HR metrics such as turnover rates, employee satisfaction, and hiring trends.
• Use data to provide actionable insights and recommend improvements to HR practices.

Change Management and Cultural Initiatives

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5+ years of HR experience, with a proven ability to manage multiple priorities and organizations.
• Strong knowledge of labor laws and HR best practices.
• Proficiency in HR software and tools (e.g., HRIS systems, applicant tracking systems, payroll software).
• Exceptional organizational and communication skills.
• Ability to work independently and manage time effectively.
• Excellent references are required from both current and previous employers.
• Satisfaction of background check.

Key Competencies

• Strategic Thinking 
• Communication Skills
• Interpersonal Skills
• Leadership and Influence
• Problem-Solving and Decision-Making
• Organizational and Time Management
• Knowledge of Employment Laws and Compliance
• Adaptability and Change Management
• Analytical Skills
• Conflict Resolution
• Technological Proficiency
• Confidentiality and Discretion
• Attention to Detail
• Positive Attitude

Preferred Qualifications

• HR certification (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR).
• Experience working with small to medium-sized businesses.

This is a full-time onsite role. Must be local (or willing to relocate) and authorized to work within the United States .

About Klein Financial Corporation/Klein Capital Solutions:

Klein Financial Corporation, founded in 1984 by Robert N. Klein, II, addresses the need for affordable housing financing. The firm offers financial, development, and advisory services for affordable housing and real estate projects using government subsidy programs. Klein Financial has structured or consolidated around $7 billion in bond financing for private developers and agencies. Recently, it developed or financed over 50 properties across California, Colorado, Nevada, and Arizona, totaling approximately 12,498 units.

About Guttman Initiatives: 

Guttman Initiatives (GI) develops and drives integrated initiatives. These groundbreaking efforts are accomplished through unique collaborations with public and private partnerships as well as charitable endeavors and aim to drive innovations, missions and movements focused on establishing new standards and improving the human condition. Currently, Guttman Initiatives is focused on delivering “the Next Generation of Connected Healthcare”, as a founding member of Lifeguard Health Networks.

About Lifeguard Health Networks:

The Lifeguard team was formed to "re-engineer outpatient care" after the founders personally faced challenges managing their children's healthcare. Realizing that outpatient care, especially for children, wasn't keeping up with digital advances, they set out to use their expertise—from enterprise software to global initiatives—to improve the system. Lifeguard is a mobile app that helps patients and caregivers coordinate care with an actionable, secure medical care plan.

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